Whistle Blower Policy
Financial Responsibility:
Reporting of Financial, Auditing or Governance Improprieties
Engineers in Action (EIA) is committed to facilitating open and honest communications relevant to its governance, finances, and compliance with all applicable laws and regulations. It is important that EIA be apprised about unlawful or improper behavior including, but not limited to, any of the following conduct:
- theft;
- financial reporting that is intentionally misleading;
- improper or undocumented financial transactions;
- improper destruction of records;
- improper use of assets;
- violations of EIA’s conflict-of-interest policy; and
- any other improper occurrence regarding cash, financial procedures, or reporting.
We request the assistance of every employee who has a reasonable belief or suspicion about any improper transaction. EIA values this input and each employee should feel free to raise issues of concern, in good faith, without fear of retaliation. Employees will not be disciplined, demoted, lose their jobs, or be retaliated against for asking questions or voicing concerns about conduct of this sort. At the same time, EIA expects all employees to take this policy seriously, to use it in good faith, and to use it when necessary and in a judicious manner. Reports that are not made in good faith, or otherwise are intended to harass or annoy an employee, may result in disciplinary action, including termination.
Making a Report
We encourage any employee who has a concern regarding an action concerning EIA’s governance, finances, or compliance with all applicable laws and regulations to raise the concern with a supervisor or the Executive Director.
If for any reason the employee does not believe these channels of communication are adequate, the concern should be reported immediately to either the President of the Board of Directors or the Chair of the Finance/Investment/Audit Committee. Anonymous reports will be accepted, and all reports will be handled on a confidential basis. The contact information for the Board President and the Chair of the Finance/Investment/Audit Committee are below.
Mark envelope: “TO BE OPENED BY ADDRESSEE ONLY. PERSONAL AND CONFIDENTIAL.”
The Board President or the Chair of the Finance/Investment/Audit Committee will coordinate the investigation and EIA will take appropriate action as it deems justifiable by the circumstances.
This policy is to be posted in each office of EIA around the world, in both English and the national language of that nation, in both languages, and communicated to all new staff as part of their orientation. In addition, every year, after the annual meeting of the Board of Directors, the Director of Operations (or similar office) will have the responsibility of updating the contact information for the offices listed below and then sending the policy with the updated contact information to all staff.
CONTACT INFORMATION:
Board President:
Aaron Peck
10759 E. Admiral Place
Tulsa, OK 74116
Phone: 918-437-0282
Finance/Investment/Audit Committee Chair:
Susan Waite
6608 N Western Ave. PMB #203
Oklahoma City, OK 73116
Passed by the Board of Directors on: July 14, 2008